DISCUSSION: Agenda items in accordance with Rocky Road Board process.
MOTION: John motioned to approve the agenda for this meeting.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: Passed 5/0.
Approval of Previous Meeting Minutes:
DISCUSSION: Review and approval of previous minutes in accordance with Rocky Road Board process. Gary had condensed our voting transcriptions with our June minutes and Sheldon asked to have these itemized including other edits which Gary agrees to make.
MOTION: Sheldon motioned to approve the minutes given edits will be made.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: Passed 5/0.
Officer’s Reports:
Curt Simmons, Treasurer:
Financials, Umpqua Bank
Public Funds Checking: $7,058.11
Money Market: $118.311.07
Interest income: $295.14
Curt confirmed that Rocky Road Community Service District has uncleared checks from one of our contractors and with the adjustments we have a net $118,311.07 in the money market account.
John Howsden, President/Chairman:
John reported on the status of street sign poles and hardware and has received the order from Safe-T-Lite and we are ready for install throughout our district. Noted that we had paid a June 27, 2026, invoice for SDRMA(Special District Risk Management Authority) obligation.
Gary Arneson, Director:
Mentioned the Cheyenne street sign is obscured on Copper Cove Drive from the overgrowth adjacent to Shotgun Creek, which is a county responsibility.
Sheldon Toso, Director:
Sheldon reported: “The Rocky Road Community Service District is insolvent. The district cannot collect sufficient funds from the members to pay the debt required for the replacement, repair and maintenance of sixteen(16) miles of asphalt roads”.
Sheldon reported on an itemized list referred to as Copper Cove Community Service District Fee Analysis Sheet dated June 24, 2026, that illustrates the current tax annually of $199,150 should be $651.062 per member/lot owner each year. This report explains the difference in cost between what is required by Rocky Road District compared to what we currently receive in funding. Sheldon requested the Board’s approval to contact Amanda Folendorf (our District 4 Supervisor) and request a meeting with Board for guidance, a county opinion and perspective on narrowing that funding gap.
Gary supports seeking this guidance and noted it is our fiduciary duty to surface any risks and this forecast to the county that would impede our duty to maintain proper stewardship of our shared infrastructure due to any deficiencies in our funding model.
Sheldon also noted that we (the Board) over-estimated the district’s total income by approximately $20,000 for fiscal 2026-2027 Budget.
Unfinished Business
AGENDA ITEM: Bus stop work at Cheyenne Road and Copper Cove Drive.
DISCUSSION: Gary noted the excellent work that Jim Wilson performed, and we discussed the option of future work to include an architectural barrier to delineate the parking from the slope in the back of the lot.
MOTION: NA
MOTION SECONDED: NA
DISCUSSION: Prior
VOTE: NA.
AGENDA ITEM: Past due annual Survey of Public Employment and Payroll form.
DISCUSSION: Given we do not have paid employees on record, we don’t have any payroll tax reporting and compliance obligations.
MOTION: NA
MOTION SECONDED: NA
DISCUSSION: Prior
VOTE: NA
New Business:
AGENDA ITEM: John will be out of the office for the August meeting.
DISCUSSION: Sheldon Toso will be acting president and chairman of the board in his stead.
MOTION: NA
MOTION SECONDED: NA
DISCUSSION: Prior
VOTE: NA
2. AGENDA ITEM: Road repair on Cheyenne Road.
DISCUSSION: Mark and Curt discussed the significance of this repair and had Sheldon review the site and scope of 372 linear feet of roadway on the southbound side of Cheyenne Road beginning near Brave Road. We havespoken to Jim Wilson Excavation and getting a price reduction to bundle these repairs at significant savings addressing 4,776 total square feet of repair spread across 3 projects.
MOTION: Sheldon, Statement 0343 repairs not to exceed $24,999, authorizing contractor to perform repairs.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: 5/0 Passes
MOTION: Sheldon, Statement 0344 repairs not to exceed $24,999, authorizing contractor to perform repairs.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: 5/0 Passes
MOTION: Sheldon,Statement 0345 repairs not to exceed $24,999, authorizing contractor to perform repairs.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: 5/0 Passes
Announcements:
Board members offering to volunteer their labor to install three (3) street signs, both Gary and Curt will lead these efforts.